Timeline

The cards will be distributed in time to start selling in mid-February. Cards will be available     to pick up at your district’s February roundtable meeting  or  by  making  arrangements  through your District Director or District Executive. Payments are due at  Flag  Plaza,  Potomac, or Johnstown Service Center by April 30, 2020. No returns will beaccepted.

Participation

To participate in the sale units must register.

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Commissions

The Camp Card commission is 50% on all sales if paid in full by April 30, 2020, with the   Scout earning $2.50 for each card sold.  Units  keep  their  Scouts’ share  of  all  sales  and pay  the Council by check at one time.  Units are encouraged to track their Scouts’ sales so that Scouts can use the proceeds to pay for summer camp. However, it the responsibility        of the unit committee to decide how their unit’s funds are to beused.

Returns & Additional Cards

No returns will be accepted. Units may continue to sell their unsold cards after they have settled their bill.  Units  may  request  additional  cards  during  the  sale  while  supplies  last by ordering them through their District Executive, or through scoutingevent.com/527- CampCards2020.

Payments

Payment of $2.50 per card ordered must be received at either Scout Service Center by    April  30,  2020.  Payments  not   postmarked   for   April   30   will   be   considered   late.   Unit commission drops to 40% for payments received after May 1, 2020 and to 30% for payments received after May 31,2020.

Unit Camp Card Sale Coordinator

It is strongly recommended that each unit recruit a parent to act as a Camp Card Sale Coordinator.  This  person   will   serve   as   the   principal   promoter   and   organizer   for   the sale, and she or he should work closely with the  unit  leaders  who  are  planning  the unit’s summer camp trips.Responsibilities:

• Order and receive their overall supply ofcards.
• Organize and conduct a Camp Card Kickoff to promote the sale to families, distribute cards and publicize duedates.
• Email reminders to everyone involved that include due dates and news about thesale.
• Settling up the invoice (including returns) when the sale isconcluded.

Set Goals, Achieve Goals, Earn Your Way to Camp

Selling Camp Cards will not only help offset the costs associated with a Scout attending camp, it will also teach him the values of being thrifty, managing money, setting and achieving goals and earning his own way. It’s important for units to teach their Scouts and to persuade parents to set individual Scout goals for sales and also to communicate an overall sales goal at their unit’s Camp Card Kickoff to Scouting families. Not only will this increase the likelihood that your Camp Card fundraiser will  be  successful  for  the  unit  and  for  all  Scouts  and  families who participate, it will set expectations for success and teach these important values toyouth.

Goal Setting Example

A Boy Scout troop with 25 Boy Scouts sets a troop goal of $6,250, with a per Scout sales goal of 50 cards per Scout. ($5.00 X 50 cards = $250.00 per Scout. $250.00 per Scout X 25 Scouts = $6,250).

The commission rate is 50% of all sales - So, out of the $250 each Scout sells, $125 is kept by the troop for the Scout and $125 is sent to the Laurel Highlands Council.  The Council’s  portion is used to help support camping facilities and programs, less costs of thesale.

The troop committee decides that of the $125 each Scout earns by selling 50 camp cards, $25 will be used to purchase much needed  new  camping  equipment.  That  would  give  the  troop $625 ($25 x 25 Scouts) for new equipment and leave  $100.00  per  Scout  to  use toward their fees to attend summercamp.

The troop also makes the decision to allow  any  Scouts  who  sell  more  than  50  camp  cards (assuming all Scouts sold at least 50 cards) to use the extra revenue towards summer camp. So, a Scout who sells 75 cards would have $187.50 to use towards summer camp   fees (75 cards x $5.00 = $375.00. 50% commission =$187.50

Unit Kickoff

Each unit will want to plan a meeting to distribute cards to Scouts/family members. It is suggested that this be done at the same time that summer camp plans are being discussed, as that might help get everyone excited. Consider giving every Scout/family a minimal number of cards to get everyone involved (example: give everyone 10 cards). Setting an expectation will help build momentum for the sale. Be sure to collect all unsold cards back from Scouts at the end of the sale!

How to Sell Camp Cards

One of the roles of the camp card sale coordinator is to teach Scouts and families how to sell. Since the cards are good throughout south-central PA, not just in the town you live in, here are several good methods: