Laurel Highlands Council

Incident Reporting


Incident Reporting

Consider the possibility that an accident could occur involving your unit. Take proper steps in advance, not only to eliminate potential hazards, but to fully protect yourself and others responsible for the outing. A review of the DVD, Scouting Safety Begins With Leadership, No. 19-201, will prepare you for the potential hazards faced during outdoor activities. An adequate emergency fund will cover minor emergencies.

The following procedures apply to adult leadership at the scene of all incidents.

Most important, first care for the injured and prevent further injuries. Call 911 for help and begin providing first aid. If the incident occurs at camp, immediately notify the camp director or camp ranger. If the incident occurs at a location other than a council camp, notify the unit leader or other adult leadership. If the incident is life-threatening, call 911 first.

Adult leaders are responsible for informing their council Scout executive or designee of an incident as soon as possible.

Leaders should be prepared to give specific facts regarding:

Who? Name and age of subject, as well as name, age, and complete address of parent(s) or next of kin
When? Date, time of day
Where? Location and community
What? Nature of illness or accident
How? Illness/accident details, if known (e.g., swimming, boating, hiking)

The local council has a crisis communications plan, and the Scout executive will designate one spokesperson in order to avoid conflicting reports. Once proper authorities have been notified, the adult leadership should gather factual information at the scene using the Incident Information Report found in the appendix. These reports can be supported by photographs, diagrams, and statements of witnesses, leaders, and members of the group. The report and documentation should be provided to the council representative immediately.

All incidents beyond Scout-rendered first aid must be reported using the Incident Information Report.

Incident Information Report

Near Miss Incident Information Report

Annual Health and Medical Record

Tour and Activity Plan